What responsibility does an architect have during the bidding process?

During the bidding process, an architect plays a crucial role in ensuring that the project runs smoothly and that all parties have the necessary information to make informed decisions. Issuing addenda and responding to Requests for Information (RFIs) are key responsibilities of the architect during this phase.

When project documentation goes to bid, it is possible that contractors may have questions or require clarifications about the project drawings, specifications, or requirements. RFIs enable contractors to seek this necessary information to ensure compliance with the project intent as they prepare their bids. The architect must respond to these inquiries promptly and thoroughly to maintain the integrity of the project timeline and ensure that all bidders are on the same page regarding project expectations.

Furthermore, addenda are official modifications or clarifications to the original bid documents issued during the bidding period. These may include responses to RFIs or updates to any unclear aspects of the project. By preparing and distributing addenda, the architect ensures that all prospective bidders have the same, updated understanding of the project requirements, which promotes a fair and competitive bidding process.

Other responsibilities, such as finalizing the construction budget or negotiating with property owners, typically occur at different stages of the project lifecycle. Similarly, overseeing the contractor's daily operations falls within the construction phase and